1.
The meeting was called to order at
2. The meeting was opened with the Pledge of
Allegiance. Trustee Rubingh offered prayer.
3. The minutes of the September Regular Board
meeting were reviewed. MOTION Mann, Postmus, CARRIED to approve the minutes with corrections in
item #7 to replace the last two words “primary structure” with
“residence”. Also, strike
the item about cemeteries as is a repeat of the August report. Item #15 to read: “PTAF: Postmus reported that a change in the PTAF levy can be
decided annually at the budget hearing, not mid tax season. “
4.
The treasurer’s report of incomes and balances was given. Fund Balances: General Fund: $299,695.10 with
$80,000 due from the Fire Fund; Fire Fund: $121,538.22; Liquor Fund: $2,092.27;
Roads Fund: $34,023.69; Grand Total: $457,349.28. Summer tax collection is 90% collected. ($877,384.24)
5. Public Comment: Lee Wollgast,
resident of Timberlane Terrace Subdivision was
present and addressed the Board. He gave
an update on the legal battle over access to
6. Roads: John Hastings & Bill Austin
reported for the Roads Committee. After
reviewing available money and traffic counts on several roads being considered
for paving, the committee’s recommendation is to pave
7. Waste Receiving & Recycling Station: Stan Bean, supervisor of
8. Fire Department: Chief Groenink
reported that the Fire Dept is again providing a fire safety program at both
elementary schools in town. Previously,
the Dept had asked businesses to provide materials for this program but with
the state of the economy, they decided not to do so this year. He asked if the Board could allocate funds
for part of this expense. MOTION Mann, Postmus, CARRIED to appropriate $220.50 for materials for
the fire safety program if it is found to be a lawful expense. Information was provided on the need to
switch FD radios/monitors to narrowband frequency. Projected cost is approximately $11,000. These expenses will need to be built into the
2009-10 budget.
Chief reported on an emergency run to Lore Trail. He reported the services provided by the East
Jordan Ambulance crew were very timely and appropriate. Treatment for the patient was initiated in
the home with an IV start to alleviate the symptoms. The patient was transported to the hospital
for further care. He reported that
private roads are not well signed in many areas and urged residents on these
roads to take steps towards proper signage and widening to allow emergency
vehicles to access their homes when the need arises.
9. Zoning Administrator: Andy Veenstra addressed
the Board with concerns from Drenth Brothers,
contractor for the Brooks mineral extraction site on
10. Bank Signatories: Postmus
asked that the deputy clerk & deputy treasurer be added as signatories on
bank accounts. MOTION DeKorne, Rubingh, CARRIED to
authorize this. Postmus
presented an amended Investment Policy resolution. MOTION Heeres,
Mann, CARRIED to rescind the current policy and adopt the new proposed
policy. Roll Call Vote: Postmus YES; DeKorne YES; Mann
YES; Rubingh YES; Heeres
YES. Resolution was declared adopted.
11. Planning Commission: Rubingh
reported that the Tower Safety Zone amendment was not published within the
required timeframe so needs repeat action by the Township Board. MOTION Rubingh, DeKorne, to adopt the Tower Safety Zone amendment to the
Zoning Ordinance as recommended by the Planning Commission. Roll Call Vote: Postmus:
YES; DeKorne: YES; Mann: YES; Rubingh:
YES; Heeres: YES.
Amendment declared adopted.
Three proposed amendments to the zoning ordinance are slated for Public
Hearing on November 10 @
13.
Township Hall Renovations: Clerk reports work is underway and should be
completed by November 1.
14.
15. Chamber of Commerce: The Atwood Business
owners are invited to a breakfast at Antrim Dells Golf Club House at
16.
17.
Info Items: Merris Fox, clerk of
18. Election Inspectors: Clerk reported that the
Election Commission met and appointed inspectors for the November 4 General
Election.
19. Breezeway: Supervisor reported on the
progress of the grant application with a telephone conference call last
week. We have made it to the second
phase.
20.
PTAF: Discussion was held regarding PTAF levy and memo received from the Dept
of Treasury.
21. Board of Review: MOTION Mann, Heeres, CARRIED to compensate all members of the Board of
Review who participated in the July 2008 session $25 for services
rendered. A policy will be developed and
implemented for operation & compensation of the Board of Review prior to
the 2009 session.
22. Phragmites: Discussion
on need for an administrator to determine the extent of the species within the
area. Possibility of working with all
Lake Michigan townships in Antrim and Charlevoix County to hire one firm to do
the inspection and treatment in an effort to control costs. Townships will need to adopt an ordinance to
address how the eradication will be funded.
Property owners would be notified of the presence of the species, the
plan for treatment and funding. A public
hearing would be held for property owners to learn about the program and voice
concerns. Three ways to fund the program
would be through the general fund, a special assessment district established
for this purpose or through donations from the property owners.
23. Bills represented by the attached list were
presented for approval for payment.
MOTION DeKorne, Mann, CARRIED to pay the bills
as presented.
24. Next meeting Monday November 17 @
25.
The meeting was adjourned at
Respectfully
submitted,
Donna
L. Heeres